{"versionId":"32c27f95-f183-4855-041d-08dea64beb61","articleId":"c5f28350-4c20-40f5-4c8b-08ddffb57bb7","title":"System administrator features","tags":["System admin","All articles"],"content":"<html><head></head><body><p>An overview of features just for system admins, to help you manage Theta Assist within your organisation</p>\n<div class=\"mce-toc\">\n<h2>In this article</h2>\n<ul>\n<li><a href=\"#mcetoc_1j7int6iq1td\">Theme</a>\n<ul>\n<li><a href=\"#mcetoc_1jjpvl70a99u\">Customise&nbsp;the theme of your Theta Assist</a></li>\n</ul>\n</li>\n<li><a href=\"#mcetoc_1j7iomhtt209\">Assistants</a>\n<ul>\n<li><a href=\"#mcetoc_1jjpvl70a99v\">Push an assistant or set of assistants to users’ home pages</a></li>\n<li><a href=\"#mcetoc_1j7io1gie1v3\">Transfer assistant to another owner</a></li>\n</ul>\n</li>\n<li><a href=\"#mcetoc_1j7int6ir1te\">Monitoring</a>\n<ul>\n<li><a href=\"#mcetoc_1jjpvn2ho9aq\">Usage analytics</a></li>\n<li><a href=\"#mcetoc_1jjiga3g05q\">Job monitoring</a></li>\n</ul>\n</li>\n<li><a href=\"#mcetoc_1j7int6ir1tf\">Models</a></li>\n<li><a href=\"#mcetoc_1jjig60hv4m\">Model migrate</a></li>\n<li><a href=\"#mcetoc_1jevoqgrk7\">Entra ID Sync</a></li>\n</ul>\n</div>\n<h2 id=\"mcetoc_1j7int6iq1td\" dir=\"ltr\" role=\"presentation\">Theme</h2>\n<h3 id=\"mcetoc_1jjpvl70a99u\" dir=\"ltr\" role=\"presentation\">Customise&nbsp;the theme of your Theta Assist</h3>\n<p>Upload a logo and specify your primary colour.</p>\n<div><img src=\"https://storage.faqbot.nz/prod/0d5220bc9ad14992d05108dccd460f35/files/pasted_image_article_system-administrator-features_0109e407-1185-4f30-8e14-66856e05ee72.png\" width=\"600\"></div>\n<p>&nbsp;</p>\n<h2 id=\"mcetoc_1j7iomhtt209\" dir=\"ltr\" role=\"presentation\">Assistants</h2>\n<h3 id=\"mcetoc_1jjpvl70a99v\" dir=\"ltr\" role=\"presentation\">Push an assistant or set of assistants to users’ home pages</h3>\n<div dir=\"ltr\" role=\"presentation\">As a system admin, you can specify an assistant or set of assistants to publish to new and/or existing users’ home screens.</div>\n<div dir=\"ltr\" role=\"presentation\">Do this via the&nbsp;<strong>Add to Home</strong> tab on an assistant when you are logged in as a system administrator.</div>\n<div dir=\"ltr\" role=\"presentation\"><br>\n<div><img id=\"id-7D41D075-9567-4DED-8BB7-62719CF770E0\" style=\"width: 919px;\" tabindex=\"0\" src=\"https://storage.faqbot.nz/prod/0d5220bc9ad14992d05108dccd460f35/files/pasted_image_article_system-administrator-features_c5c21b3a-7084-4535-8c24-d688fa9a20fc.png\" alt=\"image.png\" width=\"919\"></div>\n<div>\n<h3 id=\"mcetoc_1j7io1gie1v3\">Transfer assistant to another owner</h3>\n<p>A useful assistant created by a staff member who has subsequently left the&nbsp;organisation? Transfer the ownership of that assistant to someone else, so they can manage and maintain it.&nbsp;</p>\n<p><img src=\"https://portal.helpfruit.com/api/images/0d5220bc9ad14992d05108dccd460f35/files/transfer%20ownership.png?width=1000&amp;height=\"></p>\n</div>\n</div>\n<h2 id=\"mcetoc_1j7int6ir1te\" dir=\"ltr\" role=\"presentation\">Monitoring</h2>\n<h3 id=\"mcetoc_1jjpvn2ho9aq\" dir=\"ltr\" role=\"presentation\">Usage analytics</h3>\n<p>Get insights on how Theta Assist is being used across your organisation:</p>\n<ul>\n<li>Which assistants are most popular?</li>\n<li>Who are your power users?</li>\n<li>What are the usage patterns?</li>\n<li>Which models are driving token usage?</li>\n</ul>\n<p>Find the dashboards at <strong>Monitoring &gt; Analytics and Monitoring &gt; Token Usage</strong></p>\n<p>&nbsp;</p>\n<div><img src=\"https://storage.faqbot.nz/prod/0d5220bc9ad14992d05108dccd460f35/files/pasted_image_article_system-administrator-features_817c63a1-5c1b-40b6-a1dd-8423005d4156.png\"></div>\n<p>&nbsp;</p>\n<div>&nbsp;</div>\n<div><a href=\"https://help.thetaassist.ai/article/usage-analytics\" target=\"_blank\" rel=\"noopener\">Learn more</a></div>\n<h3 id=\"mcetoc_1jjiga3g05q\">Job monitoring</h3>\n<p>Monitor all jobs scheduled and run:</p>\n<div><img src=\"https://storage.faqbot.nz/prod/0d5220bc9ad14992d05108dccd460f35/files/pasted_image_article_system-administrator-features_7645613d-1b60-458b-9fab-92051cf98bb0.png\" width=\"800\" height=\"295\"></div>\n<p>&nbsp;</p>\n<p>&nbsp;</p>\n<h2 id=\"mcetoc_1j7int6ir1tf\">Models</h2>\n<p>Get an overview of supported and deprecated models, the tools they support and whether they are used in any assistants:</p>\n<div><img src=\"https://storage.faqbot.nz/prod/0d5220bc9ad14992d05108dccd460f35/files/pasted_image_article_system-administrator-features_093dc69c-5cf9-4699-828d-bce66347e703.png\" width=\"800\"></div>\n<div>&nbsp;</div>\n<h3 id=\"mcetoc_1jjig60hv4m\">Model migrate</h3>\n<p>See all the Assistants on a specific model version and move them to a new model in bulk:</p>\n<p>&nbsp;</p>\n<div><img src=\"https://storage.faqbot.nz/prod/0d5220bc9ad14992d05108dccd460f35/files/pasted_image_article_system-administrator-features_c3405a54-d32d-4a07-93d7-5bf05138c14d.png\" width=\"800\" height=\"245\"></div>\n<p><a href=\"https://help.thetaassist.ai/article/models-admin-guide\" target=\"_blank\" rel=\"noopener\">Learn more</a></p>\n<p>&nbsp;</p>\n<h2 id=\"mcetoc_1jevoqgrk7\">Entra ID Sync</h2>\n<p>Synchronise users and groups with your Entra ID. <a href=\"https://help.thetaassist.ai/article/entra-id-sync\" target=\"_blank\" rel=\"noopener\" aria-invalid=\"true\">Learn more</a></p>\n<div dir=\"ltr\" role=\"presentation\">&nbsp;</div></body></html>","description":"","isMarkdown":false,"publishedOnUtc":"2026-05-08T00:30:46.2440338","modifiedOnUtc":"2025-09-30T00:08:26.8699988"}